Milton Keynes Cheerleading Academy

Child Protection Policy:

Policy Content:

·         Introduction

·         Policy statement/aims

·         Promoting good practice

·         Good practice guidelines

·         Use of photographic/filming equipment

·         Recruitment and training of staff and volunteers

·         Responding to allegations or suspicions

·         Reporting concerns about poor practice or suspected abuse

·         Confidentiality

·         Enquiries and further action

·         Bullying

·         Reporting concerns outside the immediate sporting environment (e.g. a parent or carer)

·         Providing information to police or social services

Introduction:

As a sporting organisation, making provisions for children and young people, MKCA must ensure that:

• the welfare of the child is paramount

• all children, whatever their age, culture, disability, gender, language, racial origin religious beliefs and/or sexual identity have the right to protection from abuse

• all suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately

• all staff (paid/unpaid) working in sport have a responsibility to report concerns to the appropriate officer

• Staff/volunteers are not trained to deal with situations of abuse or to decide if abuse has occurred

Policy statement/aims:

MKCA has a duty of care to safeguard all children involved in MKCA from harm. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account. MKCA will ensure the safety and protection of all children involved in MKCA through adherence to the Child Protection guidelines adopted by MKCA.

A child is defined as a person under the age of 18 (The Children Act 1989).

Policy aims:

The aim of the MKCA Child Protection Policy is to promote good practice:

·         providing children and young people with appropriate safety and protection whilst in the care of MKCA

·         allow all staff /volunteers to make informed and confident responses to specific child protection issues.

Promoting good practice:

Good practice guidelines:

All personnel should be encouraged to demonstrate exemplary behavior in order to promote children’s welfare and reduce the likelihood of allegations being made. The following are common sense examples of how to create a positive culture and climate.

Good practice means:

·         Always working in an open environment (e.g. avoiding private or unobserved situations and encouraging open communication with no secrets).

·         Treating all young people/disabled adults equally, and with respect and dignity.

·         Always putting the welfare of each young person first, before winning or achieving goals.

·         Maintaining a safe and appropriate distance with players (e.g. it is not appropriate for staff or volunteers to have an intimate relationship with a child or to share a room with them).

·         Building balanced relationships based on mutual trust which empowers children to share in the decision-making process.

·         Making sport fun, enjoyable and promoting fair play.

·         Ensuring that if any form of manual/physical support is required, it should be provided openly and according to guidelines provided by the Coach Education Programme. Care is needed, as it is difficult to maintain hand positions when the child is constantly moving. Young people and their parents should always be consulted and their agreement gained.

·         Keeping up to date with technical skills, qualifications and insurance in sport.

·         Involving parents/carers wherever possible. For example, encouraging them to take responsibility for their children in the changing rooms. If groups have to be supervised in the changing rooms, always ensure parents, teachers, coaches or officials work in pairs.

·         Ensuring that if mixed teams are taken away, they should always be accompanied by a male and female member of staff. However, remember that same gender abuse can also occur.

·         Ensuring that at tournaments or residential events, adults should not enter children’s rooms or invite children into their rooms.

·         Being an excellent role model - this includes not smoking or drinking alcohol in the company of young people.

·         Giving enthusiastic and constructive feedback rather than negative criticism.

·         Recognising the developmental needs and capacity of young people and disabled adults - avoiding excessive training or competition and not pushing them against their will.

·         Securing parental consent in writing to act in loco parentis, if the need arises to administer emergency first aid and/or other medical treatment.

·         Keeping a written record of any injury that occurs, along with the details of any treatment given.

·         Requesting written parental consent if club officials are required to transport young people in their cars.  

Practices to be avoided:

The following should be avoided except in emergencies. If cases arise where these situations are unavoidable it should be with the full knowledge and consent of someone in charge in the club or the child’s parents. For example, a child sustains an injury and needs to go to hospital, or a parent fails to arrive to pick a child up at the end of a session:

·         avoid spending time alone with children away from others

·         avoid taking or dropping off a child to an event or activity.

Practices never to be sanctioned:

The following should never be sanctioned. You should never:

·         engage in rough, physical or sexually provocative games, including horseplay

·         share a room with a child

·         allow or engage in any form of inappropriate touching

·         allow children to use inappropriate language unchallenged

·         make sexually suggestive comments to a child, even in fun

·         reduce a child to tears as a form of control

·         fail to act upon and record any allegations made by a child

·         do things of a personal nature for children or disabled adults, that they can do for themselves

·         invite or allow children to stay with you at your home unsupervised.

N.B. It may sometimes be necessary for staff or volunteers to do things of a personal nature for children, particularly if they are young or are disabled. These tasks should only be carried out with the full understanding and consent of parents and the players involved. There is a need to be responsive to a person’s reactions. If a person is fully dependent on you, talk with him/her about what you are doing and give choices where possible. This is particularly so if you are involved in any dressing or undressing of outer clothing, or where there is physical contact, lifting or assisting a child to carry out particular activities. Avoid taking on the responsibility for tasks for which you are not appropriately trained.

Incidents that must be reported/recorded:

If any of the following occur you should report this immediately to the appropriate officer and record the incident. You should also ensure the parents of the child are informed:

·         if you accidentally hurt a player

·         if he/she seems distressed in any manner

·         if a player appears to be sexually aroused by your actions

·         if a player misunderstands or misinterprets something you have done. Use of photographic/filming equipment at sporting events

There is evidence that some people have used sporting events as an opportunity to take inappropriate photographs or film footage of young and disabled sportspeople in vulnerable positions. All clubs should be vigilant and any concerns should to be reported to the Club Child Protection Officer.

Videoing as a coaching aid: there is no intention to prevent club coaches and teachers using video equipment as a legitimate coaching aid. However, performers and their parents/carers should be made aware that this is part of the coaching programme and their consent obtained, and such films should be stored safely.

MKCA recognises that anyone may have the potential to abuse children in some way and that all reasonable steps are taken to ensure unsuitable people are prevented from working with children. Preselection checks will include the following:

·         All volunteers/staff must elicit information about their past and a self disclosure about any criminal record.

·         Consent must be given to seek information from the Criminal Records Bureau.

·         Two confidential references, including one regarding previous work with children will be sought. These references will be taken up and confirmed through telephone contact.

·         Evidence of identity (passport or driving licence with photo) must be presented.

Interview and induction:

·         All employees (and volunteers) will be required to undergo an interview carried out to acceptable protocol and recommendations. All employees and volunteers will receive an induction, during which:

·         A check will be made that to see that all required information has been provided in full (including criminal records and self-disclosures).

·         Qualifications will be substantiated.

·         The job requirements and responsibilities will be clarified.

·         Child protection procedures will be explained and training needs will be identified.

·         Applicants must sign up to the organisation’s Code of Ethics and Conduct and Child Protection policy.  

Training:

In addition to preselection checks, the safeguarding process includes training after recruitment to help staff and volunteers to:

·         Analyse their own practice against established good practice, and to ensure their practice is not likely to result in allegations being made.

·         Recognise their responsibilities and report any concerns about suspected poor practice or possible abuse.

·         Respond to concerns expressed by a child or young person.

·         Work safely effectively with children.

MKCA requires:

·         Coaching staff to attend a recognised 3-hour good practice and child protection awareness training workshop, to ensure their practice is exemplary and to facilitate the development of a positive culture towards good practice and child protection.

·         Non-coaching staff and volunteers to complete a recognised awareness training on child protection.

·         Relevant personnel to receive advisory information outlining good practice and informing them about what to do if they have concerns about the behaviour of an adult towards a young person.

·         Relevant personnel to gain a national first aid training (where necessary).

·         Attend update training when necessary. Information about meeting training needs can be obtained from Sports Coach UK, the NSPCC, and the Sport Council.

Responding to allegations or suspicions:

It is not the responsibility of anyone working in MKCA, in a paid or unpaid capacity to decide whether or not child abuse has taken place. However there is a responsibility to act on any concerns by reporting these to the appropriate officer or the appropriate authorities.

MKCA will assure all staff/volunteers that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague is, or may be, abusing a child.

Where there is a complaint against a member of staff there may be three types of investigation:

·         a criminal investigation

·         a child protection investigation

·         a disciplinary or misconduct investigation.

The results of the police and child protection investigation may well influence and inform the disciplinary investigation, but all available information will be used to reach a decision.

Reporting concerns about poor pratice:

If, following consideration, the allegation is clearly about poor practice the designated/Club Child Protection Officer will deal with it as a misconduct issue.

If the allegation is about poor practice by the MKCA Child Protection Officer, or if the matter has been handled inadequately and concerns remain, it should be reported to the relevant (Sport Governing Body) officer who will decide how to deal with the allegation and whether or not to initiate disciplinary proceedings.

Reporting concerns about suspected abuse :

Any suspicion that a child has been abused by either a member of staff or a volunteer should be reported to the MKCA Child Protection Officer, who will take such steps as considered necessary to ensure the safety of the child in question and any other child who may be at risk.

The MKCA Child Protection Officer will refer the allegation to the social services department who may involve the police.

The parents or carers of the child will be contacted as soon as possible following advice from the social services department.

The MKCA Child Protection Officer should also notify the relevant (Sport Governing Body) officer who in turn will inform the (Sport Governing Body) Child Protection Officer who will deal with any media enquiries.

If the MKCA Child Protection Officer is the subject of the suspicion/allegation, the report must be made to the appropriate Manager or in his/her absence the (Sport Governing Body) Child Protection Officer who will refer the allegation to Social Services.

Further guidance

 If you are concerned about a child and unable to contact the designated person in your organisation, please call the NSPCC 24-hour Helpline on

0808 800 5000  

Confidentiality:

Every effort should be made to ensure that confidentiality is maintained for all concerned. Information should be handled and disseminated on a need to know basis only. This includes the following people:

·         the Club Child Protection Officer

·         the parents of the person who is alleged to have been abused

·         the person making the allegation

·         social services/police

·         the MKCA Regional Development Manager and (Sport Governing Body) Child Protection Officer

Seek social services advice on who should approach the alleged abuser (or parents if the alleged abuser is a child).

Information should be stored in a secure place with limited access to designated people, in line with data protection laws (e.g. that information is accurate, regularly updated, relevant and secure).

Enquiries and further action

Internal enquiries and possible suspension:

The MKCA Child Protection Officer will make an immediate decision about whether any individual accused of abuse should be temporarily suspended pending further police and social services inquiries.

Irrespective of the findings of the social services or police inquiries the MKCA  Disciplinary Committee will assess all individual cases to decide whether a member of staff or volunteer can be reinstated and how this can be sensitively handled.

This may be a difficult decision; particularly where there is insufficient evidence to uphold any action by the police. In such cases, the MKCA Disciplinary Committee must reach a decision based upon the available information which could suggest that on a balance of probability; it is more likely than not that the allegation is true. The welfare of the child should remain of paramount importance throughout.

Support to deal with the aftermath of abuse:

Consideration should be given to the kind of support that children, parents and members of staff may need. Use of helplines, support groups and open meetings will maintain an open culture and help the healing process.

The British Association for Counselling Directory is available from:

   The British Association for Counselling,

1 Regent Place,

 Rugby

CV21 2PJ

 Tel: 01788 550899 begin_of_the_skype_highlighting              

01788 550899      end_of_the_skype_highlighting

Fax: 01788 562189

E-mail: bac@bacp.co.uk

Internet: www.bacp.co.uk .

Consideration should be given to what kind of support may be appropriate for the alleged perpetrator.  

Allegations of previous abuse:

Allegations of abuse may be made some time after the event (e.g. by an adult who was abused as a child or by a member of staff who is still currently working with children).

Where such an allegation is made, the club should follow the procedures as detailed above and report the matter to the social services or the police. This is because other children, either within or outside sport, may be at risk from this person. Anyone who has a previous criminal conviction for offences related to abuse is automatically excluded from working with children. This is reinforced by the details of the Protection of Children Act 1999.

Bullying:

If bullying is suspected, the same procedure should be followed as set out in 'Responding to suspicions or allegations' above.

Action to help the victim and prevent bullying in sport:

·         Take all signs of bullying very seriously.

·         Encourage all children to speak and share their concerns (It is believed that up to 12 children per year commit suicide as a result of bullying, so if anyone talks about or threatens suicide, seek professional help immediately). Help the victim to speak out and tell the person in charge or someone in authority. Create an open environment.

·         Investigate all allegations and take action to ensure the victim is safe. Speak with the victim and the bully(ies) separately.

·         Reassure the victim that you can be trusted and will help them, although you cannot promise to tell no one else.

·         Keep records of what is said (what happened, by whom, when).

·         Report any concerns to the Club Child Protection Officer or the school (wherever the bullying is occurring).  

Action towards the bully(ies):

·         Talk with the bully(ies), explain the situation, and try to get the bully (ies) to understand the consequences of their behaviour. Seek an apology to the victim(s).

·         Inform the bully’s parents.

·         Insist on the return of 'borrowed' items and that the bully(ies) compensate the victim.

·         Provide support for the victim's coach.

·         Impose sanctions as necessary.

·         Encourage and support the bully(ies) to change behaviour.

·         Hold meetings with the families to report on progress.

·         Inform all organisation members of action taken.

·         Keep a written record of action taken.

·         Most 'low level' incidents will be dealt with at the time by coaches and volunteers. However, if the bullying is severe (e.g. a serious assault), or if it persists despite efforts to deal with it, incidents should be referred to the designated/Club Child Protection Officer as in "responding to suspicions or allegations" above.

Reporting concerns outside the immediate sporting environment (e.g. a parent or carer):

Report your concerns to the Club Child Protection Officer, who should contact social services or the police as soon as possible.

If the Club Child Protection Officer is not available, the person being told of or discovering the abuse should contact social services or the police immediately.

Social Services and the Club Child Protection Officer will decide how to involve the parents/carers.

The Club Child Protection Officer should also report the incident to the MKCA Governing Body. The Governing Body should ascertain whether or not the person/s involved in the incident play a role in MKCA and act accordingly.

Maintain confidentiality on a need to know basis only.

Providing information to police or social services:

Information about suspected abuse must be accurate and a detailed record should always be made at the time of the disclosure/concern.  It should include the following:

·         The child's name, age and date of birth of the child.

·         The child's home address and telephone number.

·         Whether or not the person making the report is expressing their own concerns or those of someone else.

·         The nature of the allegation. Include dates, times, any special factors and other relevant information.

·         Make a clear distinction between what is fact, opinion or hearsay.

·         A description of any visible bruising or other injuries. Also any indirect signs, such as behavioural changes.

·         Details of witnesses to the incidents.

·         The child’s account, if it can be given, of what has happened and how any bruising or other injuries occurred.

·         Have the parents been contacted?

·         If so what has been said?

·         Has anyone else been consulted? If so record details.

·         If the child was not the person who reported the incident, has the child been spoken to? If so what was said?

·         Has anyone been alleged to be the abuser? Record details.

·         Where possible referral to the police or social services should be confirmed in writing within 24 hours and the name of the contact who took the referral should be recorded.